AI-Powered Car Export Software

Run Your Car Export Business with AI — Auction to Shipment in One Platform

CarDeal365 brings AI to every layer of your export operation — read auction sheets instantly, ask plain-English questions to query inventory, invoices and shipments, and manage every workflow without spreadsheets.

Book a Free Demo See Product Screens

30-minute live walkthrough on your real workflow. No credit card required.

2× AI
Built-in AI features
1 system
Auction to shipment
13+
Integrated modules
3–7 days
Guided onboarding
In Stockyard
284
+12 today
In Transit
67
8 departing
Exported
1,204
This month
Export Volume – 2025 ↑ 23% YoY
Recent Auction Purchases View all
Toyota Hiace – 2019
Lot #JPA-2241
Stockyard
Nissan Navara – 2021
Lot #USS-8812
In Transit
Isuzu D-Max – 2020
Lot #TAA-0047
Prep Stage
Shipment Dispatched
Mombasa Port — 3 units
12 New Purchases
Synced from USS Auction

Built for exporters buying from major Japanese auction houses

USS TAA IAA AUCNET JU ARAI

Log the auction source on every purchase and filter inventory by auction house, lot number, or purchase date.

The Problem — And What Changes

Managing Export Operations
Is Painfully Complex

Export companies juggle dozens of manual tasks across auctions, stockyards, buyers, shipping lines, and paperwork. One missed step costs time and money. Here is each problem — and what changes once the work runs in CarDeal365.

01

Auction Data Is Scattered

Purchase records from multiple auction houses — USS, TAA, IAA — live in separate emails, spreadsheets, and paper files. Cross-referencing data wastes hours.

One searchable record per vehicle, from auction win to dispatch — no more hunting across inboxes and spreadsheets.

02

Inventory Visibility Is Zero

Tracking hundreds of vehicles across multiple stockyards without a system means you never know exactly where each car is, or what condition it's in.

A live stockyard view: where each vehicle sits, what stage it is in, and what is blocking dispatch.

03

Export Docs Are High-Risk

Missing or incorrect export documents cause port delays, customs holds, and buyer disputes. Manual paperwork increases the risk of costly errors.

Document checklists and required fields surface gaps early — not the day before a sailing date.

04

Buyers Are Hard to Manage

International buyers across Africa, South Asia, and the Middle East communicate through WhatsApp, email, and phone. No centralized system means constant confusion.

Buyer, quotation, and shipment status sit on one record, so your team answers immediately instead of chasing updates.

05

No Operational Reporting

Without realtime data, owners and managers fly blind. Decisions about purchasing, stocking, and shipping are based on gut feeling rather than numbers.

Live dashboards show what is moving, what is stalled, and where margin per unit actually comes from.

06

Staff Can't Collaborate

Multiple employees work on the same deals with no shared system. Permissions are undefined, updates are missed, and accountability is near impossible to enforce.

Role-based access and a full audit trail — process more vehicles with the same team, with every action recorded.

The Solution

One Platform.
Sell Online and Run Operations.

CarDeal365 replaces the spreadsheet patchwork with a single system that covers both sides of an export business — the buyer-facing storefront and the internal operation behind it.

Sell Cars Online

Give international buyers a professional storefront that stays in sync with your real inventory — no double entry, no stale listings.

  • List vehicles in seconds from your inventory records
  • Publish directly to your own branded website
  • Buyers browse stock and purchase directly
  • Built-in Email & WhatsApp buyer communication

Run Your Export Operation

Keep purchase, preparation, documents, and dispatch connected in one workflow the whole team can see — from the yard floor to the front office.

  • Auction purchase tracking with landed cost per unit
  • Inventory & stockyard management across sites
  • Shipment & export document handling in one flow
  • Profit & reporting dashboard for management
Platform Features

Everything You Need to Run
a Modern Export Business

Eleven fully integrated modules — plus AI-powered automation — built specifically for the Japan used car export industry.

AI-Powered

AI Auction Sheet Reader

Upload a Japanese auction sheet image and AI extracts chassis number, make, model, year, grade, mileage, engine size, colour, and condition notes — then auto-fills the car stock entry form. Cut data entry time per vehicle from minutes to seconds.

Image Upload OCR + AI Extract Auto-Fill Form
AI-Powered

AI Report — Ask in Plain English

Type a plain-English question — "show me available Toyota cars", "pending invoices", "shipments in transit" — and get an instant data table with clickable links to every record. No filters, no SQL, no reports to configure.

Plain-English Query Instant Results 5 Data Sources

Inventory Management System

Track every vehicle from purchase to export with a searchable inventory record. Store VIN/chassis details, auction sheets, photos, stockyard location, preparation status, costs, and documents in one place.

Photo Gallery Condition Grades Search & Filter

Car Auction Management

Manage auction buying end-to-end — record auction house, lot number, bid and purchase price, fees, inland transport, and landed cost. See profit per unit with a clear breakdown before you export.

Multi-Auction Cost Tracking P&L per Unit

Stockyard Management

Organize vehicles by stockyard, bay, and row. See real-time capacity, vehicle locations, and movement history. Manage multiple stockyard sites from a single dashboard.

Multi-Site Bay Mapping Capacity View

Export Documentation Automation

Generate export documents automatically from vehicle and order data — invoices, packing lists, shipping instructions, and buyer paperwork. Reduce manual typing, prevent mistakes, and keep every file linked to the correct vehicle.

Document Templates Auto-Fill Data Fewer Errors

Role-Based User Management

Define roles for every team member — Admin, Operations, Logistics, Finance, and Buyer. Each role sees only the relevant modules and data. Full audit trail on every action.

RBAC Audit Logs Multi-Branch

Operational Reporting Dashboard

Live dashboards showing purchase volume, inventory turnover, export throughput, buyer performance, and profit analytics. Make decisions based on data, not instinct.

Live KPIs Export Reports Custom Filters

Quotation Management

Create professional price quotations for buyers in seconds. Track quote status from draft to accepted, link directly to customer orders, and never lose a pricing conversation again.

Draft & Send Status Tracking Convert to Order

Customer Order Management

Manage the full buyer order lifecycle from submission to delivery. Assign vehicles, track payment milestones, manage order status, and give buyers clear visibility into their purchase progress.

Order Lifecycle Vehicle Assignment Payment Stages

Invoice & Payment Tracking

Generate buyer invoices automatically from order data. Record partial and full payments, track outstanding balances, and maintain a complete financial trail per vehicle and per customer — no separate accounting tool needed.

Auto-Generate Payment Records Balance View

Shipment & Container Tracking

Track every shipment from booking to vessel departure and arrival. Manage containers, loading lists, B/L details, and port ETAs. Link shipments directly to vehicles and orders so buyers always know where their cars are.

Container Mgmt B/L & Port Docs ETA Updates
AI-Powered Automation

From Auction Sheet Photo
To Car Stock Entry — In Seconds

Stop typing chassis numbers and vehicle specs by hand. CarDeal365's AI reads Japanese auction sheets and fills the stock entry form for you — reducing errors and saving hours every day.

Step 1 01

Upload the Auction Sheet

Take a photo or scan of any Japanese auction sheet — USS, TAA, IAA, JU, AUCNET and more — and upload it directly into CarDeal365.

auction-sheet.jpg
2.4 MB — uploaded
Japanese auction sheet preview
Step 2 02

AI Reads & Extracts

OCR + AI model identifies and extracts all key fields from the Japanese auction sheet in under 10 seconds.

Fields Extracted
  • Chassis / VIN Number
  • Make, Model, Year, Grade
  • Mileage, Engine, Colour
  • Condition Grade & Notes
  • Auction Source & Lot No.
Step 3 03

Form Auto-Filled. Review & Save.

Every extracted field is mapped into the car stock entry form. Review, correct if needed, and save — the vehicle is in inventory in seconds.

Chassis
ZVW30-1234567
Make/Model
Toyota Prius
Year
2019
Mileage
42,800 km
Grade
4.5 (USS)
Colour
Pearl White
10×
Faster Data Entry

Minutes of typing reduced to seconds per vehicle

Zero
AI-Verified Fields

Eliminate manual transcription errors on chassis and specs

Any
Multi-Auction Support

Works with USS, TAA, IAA, JU, AUCNET formats

1-Click
Review & Save

Check extracted data, adjust if needed, save to inventory

See the AI Auction Sheet Reader in Action

We'll walk you through uploading a real auction sheet and watching the form fill itself during the demo.

Book a Demo
How It Works

From Auction to Export in
Four Structured Steps

1

Register Purchase

Log auction purchases with full details — lot number, price, auction house, vehicle specs, and initial cost breakdown.

2

Manage in Stockyard

Assign vehicles to stockyard locations. Track preparation status, add inspection photos, and coordinate pre-export servicing.

3

Create Export Order

Build transport and export orders. Assign vehicles to containers, coordinate shipping lines, and generate required documentation.

4

Track & Report

Monitor shipment progress, confirm buyer receipt, close the export record, and generate performance reports — all in one place.

Product Preview

Product Screens Buyers Ask to See
Before They Book

Buyers do not want a generic dashboard. They want proof that stock visibility, document readiness, shipment flow, and buyer updates live in one exporter system.

Dashboard Car Stocks Car Stock Detail Transportation Order List Transportation Order List Detail Transportation Order Print Quotation Quotation Detail Customer Order Order Detail Invoice Detail
Screen 1

Auction and Landed Cost View

Show the exact purchase record buyers care about: auction source, lot details, fees, inland transport, and cost visibility tied to the vehicle record.

Screen 2

Stockyard and Readiness View

Make location, prep stage, and shipment readiness obvious so teams stop asking for screenshots or manual updates before taking action.

Screen 3

Export Order and Buyer Status

Track shipping, documents, dispatch activity, and buyer-facing updates in one flow instead of splitting responsibility across tools.

Want to see these screens with your own workflow?

The demo should walk through your real export process: purchase, stockyard, documents, shipment, and buyer handoff.

Book a Live Walkthrough
Testimonials

The Problems Export Teams
Bring to CarDeal365

Role-based scenarios drawn from the workflow problems we see across exporter operations — the same problems the demo is built to answer.

"Buyer follow-up used to slip through the cracks whenever two vehicles landed the same day. Having one shared view of status means nothing waits on someone remembering to send a message."

Export Operations ManagerMid-size exporter, East Africa
Illustrative

"We were tracking auction wins in one spreadsheet and stockyard status in another. Getting both into the same system cut out most of the manual reconciling we used to do at the end of each week."

Auction Team LeadJapan-based buying office
Illustrative

"Document readiness used to get chased at the last minute before a sailing date. Now it's visible earlier, so there are fewer surprises right before a shipment closes."

OwnerIndependent used car dealership, Southeast Asia
Illustrative

"Knowing exactly what's sitting in the yard and for how long changed how we prioritize inspections. It's less guessing and fewer vehicles quietly aging in stock."

Inventory ManagerMulti-branch export operation
Illustrative

Quotes marked "Illustrative" are composite, role-based scenarios — see our testimonials page and editorial policy. Named customer testimonials are published as they become available.

Pricing

Dedicated Solution Pricing

Simple monthly subscription. No setup fees. Cancel anytime. Every plan includes core export workflow modules.

Monthly billing • No contracts • Cancel anytime • Free demo available

Basic

Starter
$59/mo

or $590/year (save 2 months)

Book a Demo
Car inventory100 Active Cars
User accounts3 users
Customers200
Quotations / Orders / Invoices50 each
Images per car10
PDF export✓
Advanced reports✗
Excel export✗
WhatsApp integration✗
API access✗
Custom website✗

For small operations getting started with a structured workflow.
* Monthly hosting charges apply separately.

Pro

Standard
$149/mo

or $1,490/year (save 2 months)

Book a Demo
Car inventory500 Active Cars
User accounts10 users
Customers1,000
Quotations / Orders / InvoicesUnlimited
Images per car20
PDF export✓
Advanced reports✓
Excel export✓
WhatsApp integration✓
API access✗
Custom website✗

For growing export teams that need unlimited transactions and full reporting.
* Monthly hosting charges apply separately.

MOST POPULAR

Enterprise

Full Power
$249/mo

or $2,490/year (save 2 months)

Book a Demo
Car inventoryUnlimited
User accountsUnlimited
CustomersUnlimited
Quotations / Orders / InvoicesUnlimited
Images per carUnlimited
PDF export✓
Advanced reports✓
Excel export✓
WhatsApp integration✓
API access✓
Custom website Included✓

For large dealership networks needing API integrations, unlimited scale, and a branded public website.
* Monthly hosting charges apply separately.

FAQ

Questions Export Companies
Often Ask

Yes. CarDeal365 was purpose-built for Japanese export companies that purchase from domestic auction houses and ship vehicles internationally. It is structured around the Japan export workflow — auction purchase, landed cost, stockyard intake, export documents, shipment dispatch, and buyer handoff — not adapted from generic CRM or warehouse software.

Absolutely. CarDeal365 supports multi-branch company structures with role-based access control. You can have an Admin, Operations staff, Logistics coordinator, and Finance roles, each with specific permissions. Buyers in different countries can also have their own limited access portal.

Most companies complete initial setup — company configuration, stockyards, user roles, and importing existing inventory — within 3 to 7 days. Rollout starts by matching your current process rather than replacing it overnight, so the team is running on day one instead of after weeks of training. You don't need technical expertise to get started.

Yes. The demo shows the real operating dashboard, not a slide deck. You see the live vehicle pipeline and status view, shipment readiness and document checklists, and activity history with per-unit profit — exactly as your team would use them day to day.

Owners and managers get a live operations dashboard covering stalled units, stock age, shipment readiness, and margin — without chasing status updates from the team. Full activity history and a team audit trail sit behind it, and per-unit profit and cost reporting is built in.

Yes. CarDeal365 supports purchases from all major Japanese auction houses including USS, TAA, IAA, AUCNET, JU, and more. You can log the auction source for every purchase and filter your inventory by auction origin, lot number, purchase date, or any other parameter.

Yes. CarDeal365 reduces repeated manual work, improves document visibility, and keeps auction, inventory, shipping, and export status connected in one workflow. That helps exporters catch delays earlier, control extra handling costs, and protect margin per unit.

Yes. Most teams move step by step. CarDeal365 can be configured around your current process first, then expanded into stronger automation for inventory updates, document readiness, shipment handoffs, and user accountability as your team adopts the system.

Yes. CarDeal365 is a fully responsive web application accessible from any device, desktop, tablet, or smartphone, without needing to install a native app. Stockyard staff can update vehicle status from the yard floor using their phone.

We provide dedicated onboarding support, training sessions for your team, and ongoing customer success management. Our support team is available via email and live chat. Enterprise customers receive priority support with guaranteed response SLAs.

Get Started Today

Book A Workflow Demo For
Your Actual Export Operation

See the exact screens and handoffs your team would use for auction intake, inventory, documents, shipment dispatch, and buyer updates. The goal is not a generic pitch. It is a faster buying decision.

Book Your Demo

No credit card required. 30-minute live walkthrough of the platform.

Step 1

Share your current export workflow and team setup.

Step 2

See the screens that match your purchase, stock, and shipment flow.

Step 3

Get rollout guidance and next-step pricing for your operation.

Tailored Live Workflow Demo
Guided 3-7 Day Setup
Enterprise Security
Clear Next-Step Pricing
Book a Free Demo